Earthworks Expo 2008 Exhibitor FAQ
How will this event be publicized?
EarthWorks Expo 2008 will be widely publicized by radio, newspaper and magazine ads, posters, direct mail and email announcements. We will be assisted by our numerous media partners, including AM760 Progressive Talk and KUNC 91.5 FM radio, PLENTY Magazine, the ReDirect Guide, Rocky Mountain Chronicle and many others to be announced. We will have calendar listings in many local newspapers and entertainment weeklies. We will send expo information to thousands of pre-qualified recipients in the Denver Metro, Boulder and Front Range regions.
What are the expo hours?
Saturday, June 21: 10am – 7pm
Sunday, June 22: 10am – 5pm
What does my booth rental include?
Each 10x10 booth space includes pipe & drape back and sides; one unskirted/uncovered table (8’ x 30” standard; 6’ or no table by request), two chairs, wastebasket, 44”x7” identifying sign; daily cleaning of exhibit hall isles/common areas; daily emptying of wastebaskets; free parking. The exhibit halls are carpeted.
How many floor passes do I get?
Exhibitors reserving a 10x10 booth space get four all-inclusive passes, which permit the bearer access to all exhibit halls, workshops and keynote speeches during the 2-day event. For 10x20 booth space, six passes are included. For booth spaces larger than 10x20, eight passes are included.
What optional extras are available?
Optional booth equipment and services available at extra cost include fabric skirting and vinyl topping of table (recommended), AC power, telephone hookup, internet hookup, extra furniture, custom carpeting, racks and pegboards, special signage, daily booth cleaning.
How do I order optional items?
AC power, phone and internet hookups are ordered directly from Merchandise Mart. Other items, including recommended table skirting, custom signage, other furniture, booth cleaning and special material handling are ordered from Brede-Colorado. A complete information kit with order forms will be available for download from this website by March 15, 2008.
Can I pre-ship booth materials?
Booth display materials and contents may be pre-shipped direct to Denver Merchandise Mart for receipt not earlier than June 12, 2008, and will be delivered to your booth space on move-in day (June 20) at no charge. Optionally, materials that are large, very heavy, fragile or valuable may be shipped to Brede-Colorado, the contract services provider, and will be delivered to your booth on move-in day. Materials handled by Brede may incur extra charges.
When is move-in and move-out?
Move-in day is Friday, June 20, 2–8pm. Exhibitors may also move in on Saturday, June 21, 8–10am. No move-in is permitted before 2pm on Friday or after 10am on Saturday. Move-out takes place 5–8pm on Sunday, June 22, or on Monday, June 23, 8am to noon. Booths may not be dismantled before 5pm Sunday.
What about union labor?
Denver Merchandise Mart is a non-union facility. Booth setup and takedown may be handled without restriction by employees of the exhibitor/booth-holder, in coordination with Merchandise Mart personnel and Brede-Colorado, the contract service provider. However, Brede-Colorado is a union company, and union labor rules and rates may apply if you choose to hire Brede personnel to assist in material handling, setup or takedown.
Can I serve or sell food or beverage at my booth?
Samples of food or beverage not larger than 1 oz may be given away at your booth. Food or beverage that cannot reasonably be consumed inside the Merchandise Mart may be sold at your booth, subject to approval. All other food and beverage sales and service must be conducted only by authorized agents of the Denver Merchandise Mart.
Can I attach parts of my booth display or signage to the wall?
The Denver Merchandise Mart strictly forbids any occupant or exhibitor from attaching anything, in any manner, to any wall of the building.
What other rules and regulations do I need to be aware of?
Additional rules and regulations can be found in your Exhibitor Agreement, pages 12-13 of the Exhibitor Registration Kit.
Can I offer a workshop?
Yes, exhibitors are encouraged to submit workshop proposals. For 2008, 35 workshop slots are available, all running 60 to 75 minutes. Workshops are selected on the basis of uniqueness and educational value and are not intended to promote specific products. Up to five workshops may run concurrently, but no workshops will run during keynote speeches. Room use, including AV equipment, is free of charge. Rooms seat 40 to 100+ people and will be assigned at the discretion of the Expo organizers. Workshop presenters are paid $1 per attendee. Workshop proposals must be submitted by April 1, 2008 to be considered. If interested, download a workshop application here.
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